Graduation is a momentous occasion, marking the culmination of years of hard work and dedication. It’s a time of celebration, not just for the graduates but for their families and friends who have supported them along the way. Naturally, graduates want to share this significant milestone with as many loved ones as possible. However, due to venue capacity limitations and other logistical considerations, many schools and universities have made graduation a ticketed event. If you are wondering if your school should issue graduation tickets, here are some of the reasons why it makes sense.
Managing Capacity
As class sizes expand, managing guest capacity at commencement becomes increasingly complex. This is especially true for the larger colleges and universities whose graduating classes can easily top out in the thousands. Handling ticket distribution and additional ticket requests with an online ticketing system can save significant time and resources, allowing schools to focus on the core aspects of the commencement ceremony.
Simplifying the Process
Online ticketing solutions offer user-friendly platforms that streamline the entire ticketing process. From setting up an event page with all the pertinent details to managing guest registrations and communications, these systems ensure a hassle-free experience for both the school and the attendees.
Enhanced Security Measures
While it is unfortunate, the days of ”open to the public’ commencement ceremonies are a thing of the past. In today’s world, ensuring the safety and security of attendees is paramount. Ticketed graduations provide better control over event access, ensuring that only authorized guests are in attendance. This can be especially important for high-profile events or when dignitaries are involved.
Collect Contact Information
To receive online tickets, attendees must submit their email address. Online ticketing systems capture this information making it easy to update attendees if there are changes to the commencement ceremony or the venue.
No More Misplaced Tickets
With physical graduation tickets, there is always the possibility of them being lost. Trying to get them replaced is a headache for the commencement organizers as well as the attendees. With online tickets stored digitally, attendees always have access to them and can print them at any time.
Fair Ticket Distribution
Managing the high demand for guest tickets, especially when it exceeds the available supply, is a significant challenge for schools during graduation events. To address this, schools can set a cap on the number of tickets each student can request initially, thus ensuring that all graduating students have an opportunity to invite a minimum number of guests. Any additional tickets that may become available, such as those unclaimed by other students could be distributed on a “first come, first served” basis.
Streamline Event Access
Online ticketing systems play a crucial role in simplifying access to events, particularly large-scale gatherings like graduation ceremonies. By utilizing digital ticketing solutions, schools can ensure a smooth and efficient entry process for all attendees, minimizing delays and enhancing the overall event experience. Whether attendees arrive with print-at-home tickets or mobile tickets, access is as simple as scanning a bar code.
Handling Payments and Generating Revenue
While graduation tickets are typically free, some schools use ticketing platforms to manage payments for special events associated with graduation. Additionally, there’s potential to generate revenue through selling school merchandise or paid advertising on tickets.
Why Choose BookTix for Online Graduation Tickets
When it comes to online graduation ticketing, BookTix stands out as a superior option. Its user-friendly interface makes it easy for schools to set up and manage their graduation events. BookTix offers a range of features that cater to the specific needs of graduation ceremonies, including customizable ticketing options, secure payment processing, and real-time reporting. With BookTix, schools can ensure a smooth and efficient ticketing process, allowing them to focus on making graduation a memorable experience for everyone involved. Contact us today to learn more or schedule a demo.
Graduation Ticket FAQs
Why should our school consider ticketing for graduation ceremonies?
Ticketing helps manage the capacity of the venue, ensuring a comfortable and safe environment for all attendees. It also assists in organizing and streamlining the entry process, making graduation ceremonies more orderly and secure.
Online ticketing systems provide a user-friendly platform for setting up event pages, managing guest registrations, and communicating with attendees. This automation reduces the administrative burden and minimizes errors, making the process hassle-free for both organizers and attendees.
Ticketed graduations help control event access, ensuring that only authorized guests can attend. This is crucial for maintaining safety, especially during high-profile events or when special guests are present. It also helps prevent unauthorized individuals from accessing the venue.
Yes, online ticketing systems capture attendee contact information, such as email addresses, making it easy to communicate any changes regarding the commencement ceremony or venue directly to all attendees promptly.
BookTix offers a robust and user-friendly online ticketing platform specifically designed to meet the needs of graduation ceremonies. Features include customizable ticketing options, secure payment processing, and real-time reporting, which streamline the ticketing process and enhance the overall experience for organizers and attendees alike.
